“I’m just too busy.”
It is the most common phrase in business. But usually, you aren’t busy closing deals or innovating; you are busy moving data from one tab to another. You are busy with “admin.”
At Launch Force, we build systems that delete this busy work. Automation isn’t just about saving five minutes here and there; it’s about creating a machine that runs 24/7, consistently and without error.
Here are 10 concrete workflows we can build today to transform how your company operates.
1. The “Instant” Lead Response
The Trigger: A potential client fills out a contact form on your website. The Workflow: Instead of waiting for a human to check their inbox, the automation instantly sends a personalized WhatsApp or Email acknowledging the inquiry. Simultaneously, it creates a deal in your CRM (HubSpot/Pipedrive) and notifies your sales team on Slack. The Benefit: Speed to lead is everything. You engage the prospect while they are still thinking about you.
2. AI-Powered Lead Enrichment
The Trigger: A new lead is added to your CRM. The Workflow: Before your sales team even makes a call, an AI agent takes the lead’s email or website, searches the web (LinkedIn, company site), and fills your CRM with critical data: Company size, recent news, and key decision-makers. The Benefit: Your sales team stops researching and starts selling.
3. The Meeting-to-Action Pipeline
The Trigger: A Zoom or Teams meeting ends. The Workflow: The recording is automatically transcribed. An AI model analyzes the text to extract: 1) A summary, 2) Key decisions made, and 3) Action items. It then automatically creates tasks in your project management tool (Asana/ClickUp) assigned to the right people. The Benefit: No more “forgotten” promises or hours spent writing meeting minutes.
4. Automated Invoice Chasing
The Trigger: An invoice becomes 3 days overdue in Xero or QuickBooks. The Workflow: The system checks the payment status. If unpaid, it sends a polite, personalized email reminder to the client. It can escalate the tone if the invoice remains unpaid after 7 or 14 days. The Benefit: Improves cash flow without awkward manual conversations.
5. The “Content Repurposing” Engine
The Trigger: You publish a new blog post or YouTube video. The Workflow: AI analyzes the long-form content and generates 5 Tweets, 3 LinkedIn posts, and a newsletter summary. It can even schedule them directly into your social media management tool. The Benefit: You create content once and distribute it everywhere.
6. Customer Support Triage
The Trigger: A new support ticket or email arrives. The Workflow: AI analyzes the sentiment and content of the message.
- If it’s a simple password reset -> The AI drafts and sends the solution instantly.
- If it’s an angry VIP client -> The AI alerts the Support Head via SMS immediately. The Benefit: VIPs get priority, and simple tickets don’t clog the queue.
7. Automated Client Onboarding
The Trigger: A contract is signed via DocuSign/PandaDoc. The Workflow: The system automatically generates a Google Drive folder structure for the new client, sends a “Welcome” email sequence with necessary forms, and creates a Slack channel for the project team. The Benefit: A consistent, professional first impression every single time.
8. The “Review Commander”
The Trigger: You receive a new Google Review. The Workflow:
- 5-Star: The system replies automatically with a grateful, on-brand message.
- 1-Star: The system alerts your Customer Success Manager to call the client immediately. The Benefit: You manage your reputation in real-time.
9. Job Applicant Filtering
The Trigger: A new resume is submitted. The Workflow: AI scans the PDF resume against your job description criteria. It scores the candidate from 0-100 based on fit and adds the summary to your HR dashboard. High-scoring candidates get an automated email inviting them to book a screening call. The Benefit: HR stops reading unqualified resumes and focuses on top talent.
10. Competitor Monitoring
The Trigger: A competitor changes their pricing page or launches a new ad. The Workflow: A scraper monitors key competitor URLs. When a change is detected, it takes a screenshot, summarizes the change using AI, and sends a weekly intelligence report to your strategy team. The Benefit: You never get blindsided by market shifts.
Which one do you need?
Most businesses try to build these using “Zapier” and give up when it gets complicated. We build robust, error-handled enterprise workflows that scale.
Don’t just read about these efficiencies—install them in your business.
Contact Launch Force for a workflow audit today.
